A notice to all members of The Locomotive & Carriage Institution, regarding UK GDPR.

The Institution is bound by the UK General Data Protection Regulations (UK GDPR) which amongst other matters, sets rules regarding electronic communication and the personal information we are allowed to keep on file.

The UK GDPR replaced the Data Protection Act 1998 and EU-GDPR from 1st January 2021.

We hold personal details of members, as supplied through your completed Membership application form, plus e-mail details (for selected members), because they signed up to receive the Institution newsletter, as well as receiving “late news items and other Institution announcements”, in this format.

Generally none of the information we retain is passed onto third parties, except for address details, which are sent to the Newsletter print company for mailing purposes only.  Occasionally, when arranging Institution visits to some facilities, we are asked for members names and addresses for security purposes by the facility owner.  We will always inform you if this is the case in advance so you can decide if you wish to apply for the visit on these terms, or not.

If you wish to receive electronic communication from us, you do not need to do anything. However, if you wish to have your details removed, or have the details of the records we hold on you confirmed, then you will need to contact the Membership Secretary, informing him of your choice.  We will delete your information if you leave the Institution.

The Locomotive & Carriage Institution has looked into its responsibility under the UK GDPR regulations and deems the above process is sufficient to comply with the regulations. The Institution will endeavour to keep all information secure and in the unlikely event of any breaches report them to the membership at the earliest opportunity.